Here is a list of the individual working groups and the tasks you can expect from them.
Information & registration
The information, the cloakroom, the auction and the registration of the sellers with an own stand are one task area for us. The volunteers of the information stand regulate the entrance of the sellers, they control the stand tickets and lead them all to their respective stands. In order to be able to react quickly and well to any difficulties, our people, who have worked on the online registrations in advance, are also appointed as volunteers there. During the flea market itself, our volunteers at the information have to give visitors information about all sorts of things. For this, it is important that they have familiarized themselves with all the rules in advance and know everything about the individual areas and activites. All the information is sent to them a few weeks before the Anime Flea Market, so that they have time to look at everything and read through it all. So possible unanswered questions can also be clarified.
The information also conduce as a cloakroom for us and therefore it is one of the tasks to receive the clothes and luggage of the visitors and to take care of them, too. They also organize and manage the setting up and dismantling of the stands. They are where all the information about the stall sellers comes together and they are also the very firsts to enter the Anime Flea Market building early in the morning.
The information also conduce as a cloakroom for us and therefore it is one of the tasks to receive the clothes and luggage of the visitors and to take care of them, too. They also organize and manage the setting up and dismantling of the stands. They are where all the information about the stall sellers comes together and they are also the very firsts to enter the Anime Flea Market building early in the morning.
Bring&Buy
Our volunteers at Bring&Buy sell their belongings for our visitors. They accept and check the items for sale and the registration forms. They take the items for sale and place them on the vending table and at the end of the day they hand over their sales proceeds and unsold items to the relevant persons.
Several weeks before the registration forms with the GTC appear on our website, our helpers at the Bring&Buy already receive them and have to read them through. Only in this way they are able to check and get our rules through at the Anime Flea Market. We also expect them to be good at mental arithmetic, so that they can quickly calculate prices and give customers the right change.
Several weeks before the registration forms with the GTC appear on our website, our helpers at the Bring&Buy already receive them and have to read them through. Only in this way they are able to check and get our rules through at the Anime Flea Market. We also expect them to be good at mental arithmetic, so that they can quickly calculate prices and give customers the right change.
Gaming area
In our gaming area, our helpers explain to the visitors how the individual Japanese board and card games we provide at the Anime Flea Market work and they even play with them. Among others, we offer the TCGs Yu-Gi-Oh! and Pokémon and have also created special beginner decks to explain the games well to newcomers. We are also trying to include more games from Japan in our assortment, which are less well known over here, such as Koi Koi oder Machi Koro.
The volunteers of the gaming area meet a few times throughout the year to learn the games. As a rule, those who have been with us for a long time can explain and play all the ones we offer. On the other hand, novices are always assigned very few games so it doesn’t become to much for them.
The volunteers of the gaming area meet a few times throughout the year to learn the games. As a rule, those who have been with us for a long time can explain and play all the ones we offer. On the other hand, novices are always assigned very few games so it doesn’t become to much for them.
Rainbow Cake ~ maid & butler café
The Rainbow Cake, our Maid and Butler café, is also looking for active support. For this purpose, we are especially looking for people who are very fast and can handle hustle and bustle in general well. Most of the items on the menu are freshly prepared on site, such as our crepes or our coffee creations, and we always have a very large crowd of people in the café. You have to be able to keep track of this and focus on your tasks. Our Maids and Butler meet several times before the Anime Flea Market for a rehearsal of the cooking. At these meetings new recipes will be tested and you also learn the different methods of preparation of the dishes. Similar to the gaming area, all people will never have to be able to do anything here and instead we will distribute exactly who is responsible for what.
For the Rainbow Cake there are clear specifications for the the pink and white outfitsoutfits. Here you also have the choice whether you want to prepare your own outfit within the bounds of these specifications or get one of ours which we provide for free. You also need a certificate of instruction of the infection protection law from the German health department (German: “Belehrung nach dem Infektionsschutzgesetz”). If you don’t have such a certificate, we’ll help you get it.
For the Rainbow Cake there are clear specifications for the the pink and white outfitsoutfits. Here you also have the choice whether you want to prepare your own outfit within the bounds of these specifications or get one of ours which we provide for free. You also need a certificate of instruction of the infection protection law from the German health department (German: “Belehrung nach dem Infektionsschutzgesetz”). If you don’t have such a certificate, we’ll help you get it.
Program
Since 2020, there is a scavenger hunt at the Anime Flea Market. We would like to organize more of these small, interactive events in the future and this is exactly what this working group is responsible for.
Security & admission
This working group have the task of ensuring compliance with the rules. For example, emergency exits may not be used as entrances, animals are not allowed to enter the building (except for service animals) and there is also a ban on alcohol.We have had the experience that most people react very understanding when you request them for something. However, there are sometimes exceptions. Therefore, as controllers we are looking for people who remain friendly even in strenuous situations, but can still prevail.
It is also her job to manage the admission of visitors and to be a central point of contact for our team on site.
It is also her job to manage the admission of visitors and to be a central point of contact for our team on site.
Supply
They organize gifts for helpers, medical products, hygiene articles and everything else to supply our own team as well as the visitors at the anime flea market. Together with Rainbow Cake, they are also responsible for providing food and drink for our people. To this end, they also work closely with the “Security & Admission” working group.
They help as stand-ins, i. e. as people who are spontaneously deployed where there is an unforeseen need arises. If there is suddenly a lot going on in an area, they spontaneously help there. It can also happen that we call you the day before the Anime Flea Market and tell you that someone has gotten sick and you should step in for him. In this case, you need to take a look at the volunteers’ plan. There you look at what the person was all scheduled and that’s what your tasks will be. They must therefore be prepared for several tasks.
They help as stand-ins, i. e. as people who are spontaneously deployed where there is an unforeseen need arises. If there is suddenly a lot going on in an area, they spontaneously help there. It can also happen that we call you the day before the Anime Flea Market and tell you that someone has gotten sick and you should step in for him. In this case, you need to take a look at the volunteers’ plan. There you look at what the person was all scheduled and that’s what your tasks will be. They must therefore be prepared for several tasks.
Location & rooms
You are responsible for communicating with the event location and everything related to the organization. Sometimes this also means that you have to go there and measure things or count tables, chairs and other equipment that we can provide. If someone from our team wants to know something about the location, they talk to you and you then ask the relevant people for the things.
At the event, you are the contact persons for employees of the respective location and are in constant contact with them. People from this working group are the ones who are the first on site early on and arrange admission for the first members of our team.
At the event, you are the contact persons for employees of the respective location and are in constant contact with them. People from this working group are the ones who are the first on site early on and arrange admission for the first members of our team.
Website
Our website also needs to be technically maintained. Our people implement, among other things, the stand registration and the automatically generated seller numbers for the Bring&Buy. They also work on the layout and optimize the usability. We are therefore looking for people who are ideally familiar with the PHP scripting language and the creation of databases. In addition, reliability and willingness to communicate are extremely important. If you want to insert a function on the website, the details must be clarified with the appropriate people.
PR & marketing
We regularly post on our social media channels, our website sometimes has to be filled with new texts and occasionally we also use analogue advertising opportunities. Therefore, we are currently looking for new copywriters. It is important for us that you work conscientiously, are reliable and easy to contact, so that we can coordinate as a team and distribute the incurred tasks. Then, of course, there is a presupposition that you can formulate interesting texts and have a very good orthography. As a peculiarity, you always have to translate all texts into English, too.
This working group is also responsible for contact with partners and sponsors and is always trying to acquire new ones.
This working group is also responsible for contact with partners and sponsors and is always trying to acquire new ones.
Graphics
Whether for our social media channels, our flyers or posters on the Anime Flea Market – we have to create some pictures every year. As a reinforcement for our team, we are looking for another graphic designer. Reliability and willingness to communicate are also important for us. We are specifically looking for folke who already has experience and are not a newcomer. This means that you should ideally have worked with image editing programs and created graphics such as logos, flyers, header images or the like before. Therefore, please let us also receive samples of your work so that we can assess whether our expectations match with each other.
However, you can also join this working group if you are a beginner. We will then give you very simple tasks at the beginning and gradually try to teach you things.
However, you can also join this working group if you are a beginner. We will then give you very simple tasks at the beginning and gradually try to teach you things.
Legal matters & finances
We can’t implement everything we would like or how we would like and sometimes more is possible than we originally thought. This working group is responsible for keeping track of what is possible and what is not. Sometimes this also means that you have to restrain another team member’s plans. You are also responsible for formulating our GTC, conditions of participation for competitions and the like.
People from this working group are also responsible for the bookkeeping of the Anime Flea Market. They write invoices, pay attention to incoming and outgoing payments and archive all invoices and other receipts so that we always have an overview of our financial situation.
People from this working group are also responsible for the bookkeeping of the Anime Flea Market. They write invoices, pay attention to incoming and outgoing payments and archive all invoices and other receipts so that we always have an overview of our financial situation.